COLLIERVILLE HIGH SCHOOL
PARENT-TEACHER-STUDENT-ORGANIZATION
BYLAWS
INDEX
ARTICLE PAGE
ARTICLE I Name 2
ARTICLE II Purposes 2
ARTICLE III Basic Policies 2
ARTICLE IV Membership and Dues 4
ARTICLE V Officers and Their Election 5
ARTICLE VI Duties of Officers 6
ARTICLE VII Board of Managers 7
ARTICLE VIII Executive Committee 8
ARTICLE IX Committees 9
ARTICLE X Committee on
Nominations 10
ARTICLE XI General Membership and Meetings 10
ARTICLE XII Fiscal Year 11
ARTICLE XIII Parliamentary Authority 11
ARTICLE XIV Amendments 11
COLLIERVILLE
HIGH SCHOOL
PARENT-TEACHER-STUDENT-ORGANIZATION
BYLAWS
ARTICLE I NAME
The name of this organization is the Collierville High
School Parent-Teacher-Student Organization (CHSPTSO), Collierville,
Tennessee.
ARTICLE II PURPOSES
Section 1. CHSPTSO membership is comprised of all dues
paying students, parents, guardians, families, and stakeholders of students
attending Collierville High School. It
is the desire of CHSPTSO to promote and fund programs which encourage:
self-esteem and leadership;
study skills;
academic enrichment;
social and emotional support through sponsored
programs and activities;
interaction between parents and staff through
volunteer opportunities.
Section 2. The organization is organized
exclusively for the charitable, scientific, literary, or educational purposes
within the meaning of Section 501(c)(3) of the Internal Revenue Code or
corresponding section of any future federal tax code, hereinafter “Internal
Revenue Code”.
ARTICLE III BASIC POLICIES
Section 1. The following are basic policies of the CHSPTSO:
The organization shall be noncommercial,
nonsectarian, and nonpartisan.
The organization or members in their official
capacities shall not, directly or indirectly, participate or intervene (in any
way, including the publishing or distributing of statements) in any political
campaign on behalf of, or in opposition to, any candidate for public office; or
devote more than an insubstantial part of its activities in attempting to
influence legislation by propaganda or otherwise.
The organization shall work with the schools and
community to provide quality education for all children and youth and shall
seek to participate in the decision-making process establishing school policy,
recognizing that the legal responsibility to make decisions has been delegated
by the people to boards of education, state education authorities, and local
education authorities.
No part of the net earnings of the organization shall
inure to the benefit of, or be distributable to its members, directors,
trustees, officers, or otherwise private individuals except that the
organization shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distribution in the furtherance
of the purposes set forth in Article II hereof.
Notwithstanding any other provision of these
articles, the organization shall not carry on any other activities not
permitted to be carried on (i) by an organization exempt from federal income
tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an
organization, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code.
The organization shall work to promote and fund
programs which encourage: self-esteem and leadership, study skills, academic
enrichments, social and emotional support through programs and activities, and
interaction between parents and staff through volunteer activities.
Section 2. The
articles of organization of CHSPTSO include:
The bylaws of such organization;
The certificate of incorporation or articles on
incorporation of such organization (in cases in which the organization is a
corporation) or the articles of association by whatever name (in cases in which
the organization exists as an unincorporated association).
Section 3. CHSPTSO shall adopt bylaws for the
governance of the organization. The bylaws of the organization shall be
reviewed at least once every five (5) years.
Section 4. Bylaws of CHSPTSO shall include a
provision establishing a quorum.
Section 5. Each officer or board member of CHSPTSO
shall be a member of the CHSPTSO.
Section 6. The bylaws of CHSPTSO shall prohibit
voting by proxy (unless proxy voting is specified by applicable state law).
Section 7. A CHSPTSO member shall not serve as a
voting member of CHSPTSO board while serving as a paid employee of or under
contract to CHSPTSO.
Section 8. Only members of CHSPTSO who have paid
dues for the current membership year may participate in the business of CHSPTSO.
Section 9. The CHSPTSO
shall collect dues from its members.
Section 10. The CHSPTSO shall keep such permanent
books of account and records as shall be sufficient to establish the items of
gross income, receipts, and disbursements of the local unit, including,
specifically, the number of its members and the dues collected from its members. Such books of account and records shall at
all reasonable times be open to inspection.
Section 11. The following steps are to be followed in
the event of an organized effort to dissolve the CHSPTSO:
An executive committee considering recommending
to its general organization a resolution to dissolve must vote to present to
its general membership a motion to dissolve, and must inform the general
membership and school principal in writing at least thirty (30) days prior to
the next general membership meeting that the resolution to dissolve will be
considered. No meeting shall be held
during periods of time when school is closed for vacation or holidays. The principal must be afforded the
opportunity to speak at that meeting to the membership prior to action being
taken on the proposed resolution to dissolve.
Approval to dissolve requires two-thirds (2/3) vote
by written ballot, a majority of the membership being present. Only members who are in good standing the day
of the written notice of the proposal to dissolve is mailed, may vote.
Dissolution shall take effect immediately and
shall not be postdated.
Upon the dissolution of the organization, after
paying or adequately providing for the debts and obligations of the
organization, the remaining assets shall be distributed to one or more
qualifying organizations in Collierville, Tennessee, described in Section
501(c)(3) of the Internal Revenue Code of 1988 (or described in any corresponding
provision of any successor statute) which organization or organizations have a
charitable purpose similar to the terminating or dissolving corporation. The organization to receive the assets of the
CHSPTSO hereunder shall be selected by the discretion of a majority of the
managing body of the CHSPTSO.
ARTICLE IV MEMBERSHIP
AND DUES
Section 1. Membership in CHSPTSO shall be made
available by CHSPTSO, without regard to race, color, creed, or national origin,
and is available to any individual who subscribes to the Purposes and basic
policies of the CHSPTSO.
Section 2. The CHSPTSO shall conduct an annual
enrollment of members but may admit individuals to membership at any time.
Section 3. Each member of the CHSPTSO shall pay
annual dues to said organization as set forth by the organization. Changes to the CHSPTSO dues must be voted on
at a General Membership meeting.
Section 4. The CHSPTSO membership chairman shall
maintain an accurate list of members and shall furnish a copy to the secretary
and parliamentarian.
Section 5. All memberships received during the
fiscal year ending June 30 shall expire no later than 60 days following the
first day of the following school year.
Section 6. For voting purposes, the membership
category “Family Membership” shall include 1 adult member and any currently
enrolled CHS student who list their legal residence with said adult member.
ARTICLE V OFFICERS
AND THEIR ELECTION
Section 1. The officers of CHSPTSO shall be a
President, the number of Vice Presidents necessary to accomplish the goals and
purposes of the CHSPTSO (not to exceed 15), a Secretary, and a Treasurer.
Section 2. Vice Presidents in their designated
order shall be determined by the Board of Managers for the next fiscal year at
least one month prior to the election of officers. The designated order will be given to the
nominating committee when it is formed.
Section 3. The officers shall be elected at the
annual meeting, the last general meeting before the close of school, at which
time nominations may be made from the floor.
Section 4. The vote shall be conducted by
ballot. When there is but one candidate
for an office, the ballot for that office may be dispensed with and election
held by voice vote. A majority vote
shall elect. Written ballots shall be
counted by three members selected at the election meeting.
Section 5. The following provisions shall govern
the qualifications and eligibility of individuals to be officers of the
CHSPTSO.
Each officer shall be a member of the CHSPTSO.
No officer may be eligible to serve more than
two (2) consecutive terms in the same office.
A person who has served in an office for more
than one half of a full term shall be deemed to have served a full term in
office.
Upon the expiration of the term of office, or in
the case of resignation, each officer shall turn over to the president, without
delay, all records, books, and materials pertaining to the office.
Section 6. Officers shall assume their official
duties at the start of the fiscal year (July 1) and shall serve for a term of
one (1) year or until their successors are elected.
Section 7. A vacancy occurring in the office of
President shall be filled for the remainder of the unexpired term by the 1st
Vice President. If a vacancy occurs in
any office other than President, the executive committee shall seek candidates
and present a nominee to the board within twenty (20) days for approval by the Board
of Managers.
Section 8. Exceptions to the two (2) consecutive
term rule. It is in the best interest of
the PTSO to limit officers to two (2) consecutive terms. In the event the Nominating Committee is
unable to secure candidates willing to fill all positions on the Board of
Managers, the following provisions may be used to allow an officer to exceed
the term limits:
Once nominating committee has determined there
are no candidates for a Board of Managers spot, they may ask the incumbent if they
are interested in serving in that position for another term.
If the Officer is interested
in serving in the same position again, Nominating Committee must notify the
Board of Managers of their intent to slate someone in excess of the normal term
limits. Notice must also be given to the
General Membership via normal methods of PTSO communication (i.e. Facebook,
email, etc). Notice to the General
Membership must include the name of the position(s) which will be slated beyond
the two (2) term limit.
Once
slated, the incumbent Officer, proceeds through the election in the same manner
as any other slated candidate.
Per Article V, Section 7, any
Board of Manager position that remains unfilled after the Annual Meeting and
Election is filled by the Board of Managers.
In the event of an unfilled position, the Board of Managers may vote to
allow the incumbent officer to continue in their position, beyond the term
limits.
ARTICLE VI DUTIES OF OFFICERS
Section 1. The President shall:
preside at all meetings of CHSPTSO;
serve as an ex-officio member of all committees
except the Nominating Committee and Audit Committee;
be a designated signatory on checks or vouchers;
coordinate the work of the officers and
committees of the CHSPTSO in order that the Purposes may be promoted;
appoint chairman of standing committee and
special committees with the approval of the executive committee.
perform specific duties as outlined in the job
description of the CHSPTSO standing rules;
perform such other duties as may be provided by these
bylaws, parliamentary authority, or as directed by the Board of Managers, or
the Executive Committee.
Section 2. The
Vice-Presidents shall:
perform specific duties as outlined in their job
description of the CHSPTSA standing rules;
in their designated order (see Standing Rules),
perform the duties of President in the President’s absence or inability to
serve;
act as aide to the President;
perform such other duties as may be provided for
by these bylaws, parliamentary authority, or as directed by the President, the
Board of Managers, or the Executive Committee.
Section 3. The
Secretary shall:
record the minutes of all meetings of the
CHSPTSO;
be a designated signatory on checks or vouchers;
be prepared to read the records of any previous
meeting;
keep a permanent record and file all records;
have a current copy of the bylaws;
maintain a membership list;
perform specific duties as may be provided for
by these bylaws, parliamentary authority, or as directed by the President, the
Board of Managers, or the Executive Committee.
Section 4. The
Treasurer shall:
have custody of the funds of CHSPTSO;
keep a full and accurate account of receipts and
expenditures in the books belonging to CHSPTSO;
make disbursements as authorized by the
President, Board of Managers, or CHSPTSO in accordance with the budget adopted
by CHSPTSO;
have checks or vouchers signed by two bonded
officers: the Treasurer, the President, or Secretary;
present a financial statement at every meeting
of CHSPTSO and at other times when requested by the Board of Managers;
make a full report at the meeting at which new
officers officially assume their duties;
be responsible for the maintenance of such books
of account and records as conforms to the requirements of ARTICLE III, Section
10;
present an annual report of the financial
condition of the organization;
have the accounts examined annually or upon
change of officer by an auditor or an auditing committee of no less than three
(3) members, who, satisfied that the Treasurer’s annual report is correct,
shall sign a statement of that fact at the end of the report;
report the findings of the annual report to the
board of managers;
perform specific duties as outlined in the job
description of the CHSPTSO standing rules;
perform such other duties as may be provided for
by these bylaws, parliamentary authority, or as directed by the President, the
Board of Managers, or the Executive Committee.
ARTICLE VII BOARD OF MANAGERS
Section 1. Each
board member shall be a member of the CHSPTSPO.
Section 2. The
members of the Board of Managers shall be:
President;
Vice Presidents;
Principal or an appointed representative;
a Teacher Representative;
Immediate Past President;
Chairmen of the Standing Committees;
Parliamentarian appointed by the President and approved
by the officers of CHSPTSO;
Student Representatives (up to two (2)) who are
members of the student government.
Section 3. The immediate Past President will be a voting
member of the Board of Managers for one year for each year served as President (maximum
2 years).
Section 4. Duties of the Board of Managers shall be
to:
carry out such business as may be referred to it
by the membership of the organization;
report at the regular general membership
meetings of CHSPTSO;
approve standing rules;
select an Auditor or an Auditing Committee to
audit the Treasurer’s accounts;
prepare and submit an annual budget as outlined
in the standing rules to CHSPTSO general membership for adoption.
Section 5. If any member of the Board of Managers
shall at any time cease to meet the qualifications or fulfill the duties of the
position, that person may be removed from the board in the following manner:
a resolution adopted by the Executive Committee;
a ten (10) day notice issued to board member in
question;
an opportunity for the member in question to
address the Executive Committee at the next regular meeting; and
two-thirds (2/3) vote of the Board of Managers
for removal.
Section 6. Regular meetings of the board shall be
held with the date and time to be fixed by the board at its first meeting of
the year.
Section 7. Special meetings of the board may be
called by the President or when requested by five (5) members upon three (3)
days written notice to each member of the Board of Managers.
Section 8. At all meetings of the Board, a majority
of the members of the board shall constitute a quorum for the transaction of
business.
Section 9. Upon the expiration of the term of
office or when individuals cease to hold the position that entitles them to be
a member of the board, all records, books, and other materials pertaining to
the position shall be turned over to the President, and all funds pertaining to
the position shall be returned to the Treasurer within fourteen (14) days.
ARTICLE VIII EXECUTIVE
COMMITTEE
Section 1. The Executive Committee shall be
composed of the CHSPTSO President, Secretary, Treasurer, the Principal of the
school, and the Parliamentarian of the CHSPTSO.
Section 2. Special meetings of the Executive
Committee may be called by the President or upon written request of five (5)
members with three (3) days notice given to each member of the Executive
Committee.
Section 3. A majority of the Executive Committee
shall constitute a quorum for the transaction of business.
Section 4. Duties of the Executive Committee shall
be to:
transact business referred in the intervals
between the Board of Managers meetings;
act in the best interest of the organization in
emergencies and in matters requiring immediate attention;
meet at the call of the President;
create standing and special committees as needed
to carry out the purposes of the CHSPTSO;
fill vacancies in offices as outlined in ARTICLE
V, Section 7 of bylaws;
approve payments of routine bills within the
limits of the approved budget.
Section 5. The
Executive Committee shall take no action in conflict with any action taken by
the Board of Managers or the general membership.
ARTICLE IX COMMITTEES
Section 1. Only members of CHSPTSO shall be
eligible to serve in any elected or appointed position.
Section 2. The President shall be a member
ex-officio of all committees except the Nominating Committee and Audit
Committee.
Section 3. A
quorum of any committee shall be a majority of its members.
Section 4. Standing Committees are formed by the
Executive Committee as deemed necessary to promote the Purpose and carry out
the work of CHSPTSO.
Standing committees of CHSPTSO shall be listed
in the CHSPTSO standing rules.
Chairmen of standing committees will be
appointed by the President with the approval of the Executive Committee.
The term of office of a committee chairman shall
be one (1) year or until the selection of a successor.
See the CHSPTSO standing rules for specific
duties of a standing committee.
Section 5. Special Committees may be formed throughout
the year by the Board of Managers for short term program(s)/event(s) that are deemed
necessary to promote the Purposes and carry on the work of the CHSPTSO.
The chairmen of special committees shall be
appointed by the President with the approval of the Board of Managers and shall
work under the supervision of an elected member of the Board of Managers.
Duties of a special committee will be outlined
by the Board of managers for the purpose of executing the work of the
committee.
A special committee will automatically go out of
existence when the work of the committee is concluded.
If a report needs to be given to the Board of
Managers, the chairman shall contact the President at least three (3) days
prior to a board meeting in order to be added to the agenda.
Section 6.
Ad-Hoc committees are created by the Executive
Board to serve in a particular capacity and convene as necessary throughout the
year to expedite the business of the organization.
a list of the CHSPTSO Ad-Hoc committees and when
they are formed will be detailed in the standing rules.
ARTICLE X COMMITTEE
ON NOMINATIONS
A Nominating Committee shall be elected at least two (2)
months prior to the election of officers.
The committee shall be composed of five (5) members, at least one of which
shall be a member at large.
The Nominating Committee shall elect it’s own
chair.
The Nominating Committee shall nominate an
eligible person for each office to be filled and report its nominees no later
than the last general meeting, which will be held no earlier than April 1 but
before the close of school, at which time additional nominations may be made
from the floor.
Only those individuals who are current members
of CHSPTSO and who have signified their consent to serve if elected shall be
nominated for office.
No member shall serve on the Nominating
Committee for consecutive years.
ARTICLE XI GENERAL MEMBERSHIP AND
MEETINGS
Section 1. Regular meetings of CHSPTSO shall be
held at least two (2) times per year as provided by CHSPTSO and the Board of
Managers. Ten (10) days notice shall be
given to the membership of any change of date.
Section 2. Special meetings of CHSPTSO may be
called by the President or by a majority of the Board of Managers, thirty (30)
days notice having been given.
Section 3. The annual meeting shall be held before
the close of school and no earlier than April 1.
Section 4. Twenty (20) members shall constitute a
quorum for the transaction of business in any meeting of CHSPTSO.
ARTICLE XII FISCAL YEAR
The fiscal year
of the CHSPTSO shall be July 1 through June 30.
ARTICLE XIII PARLIMENTARY
AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised
shall govern the CHSPTSO and in all cases in which they are applicable and in
which they are not in conflict with these bylaws or the articles of
incorporation.
ARTICLE XIV AMENDMENTS
Section 1. These bylaws may be amended at any
regular general membership meeting of CHSPTSO by two-thirds (2/3) vote of the
members present and voting, provided that notice of the proposed amendment has
been given at the previous regular meeting.
Section 2. A committee may be appointed to submit a
revised set of bylaws as a substitute for the existing bylaws by a majority
vote at a meeting of CHSPTSO general membership, or by a two-thirds (2/3) vote
of the Board of Managers. The
requirements for adoption of a revised set of bylaws shall be the same as in
the case of an amendment.
_________________________________________________ ____________________________________________
Date of Revision CHSPTSO Bylaws
Chairman
_________________________________________________
Date of
Approval